Payroll Tax Return Management
The tax side of payroll, handled completely, for businesses in Garden City, across Long Island, and throughout the tri-state area. We prepare the returns, manage the accounts, and keep you compliant with the IRS and New York State. The paychecks stay with you or your payroll provider.
We do not run payroll. We make it compliant.
Reviewed by James R. Hurley, CPA · July 2026
Worth clearing up front: JRH & Associates does not process paychecks. What we do is manage everything the government expects around your payroll: the payroll tax accounts, the quarterly and annual returns, the year-end W-2s and 1099s, and the New York State withholding and unemployment filings. Whether you run payroll in-house or through a provider, we make sure the tax side is right.
That distinction matters because payroll tax mistakes are the expensive kind. Deposits and filings run on exact schedules, and unpaid payroll taxes can become a personal liability for business owners. Because we are also your accounting and tax firm, your payroll tax filings reconcile against your books and feed your tax planning: one coordinated picture instead of vendors who never talk to each other.
Get a Free ConsultationPayroll Tax Returns
The recurring filings that keep your business in good standing with the IRS and New York State, prepared by an experienced CPA team and filed electronically, on time, every cycle.
Get StartedQuarterly Form 941
Preparation and electronic filing of the federal quarterly payroll tax return, every quarter, on schedule.
Annual Form 940 & FUTA
The federal unemployment tax return handled accurately at year end so nothing slips through.
W-2 Preparation & Filing
Year-end W-2s prepared, filed, and distributed for every employee, with copies for your records.
1099 Preparation & Filing
1099s for contractors prepared and filed, with classification reviewed before the forms go out.
NYS Withholding Filings
New York State income tax withholding returns prepared and submitted on time.
NYS Unemployment Insurance
State unemployment insurance filings handled with the same care as everything federal.
Account Registration
Federal and New York State payroll tax accounts set up correctly when you hire your first employee or expand.
Deposit Schedule Guidance
We determine your correct federal and state deposit schedule and keep you ahead of every due date.
Electronic Filing & Payment
Returns filed and payments submitted electronically, eliminating late fees and keeping accounts in good standing.
Provider Report Review
ADP, Paychex, or QuickBooks Payroll reports reviewed and reconciled against your books each period.
Payroll Notice Response
We review and respond to IRS and New York State payroll notices so a small issue does not snowball.
Year-End Reconciliation
Payroll tax filings reconciled against your books so W-2s, returns, and ledgers all agree.
Payroll Tax Account Management
We manage your payroll tax accounts end to end: registrations, deposit schedules, reconciliations, and the paper trail, kept clean for you all year.
Get StartedCompliance, Catch-Up & Multi-State
Payroll tax rules change, and they multiply the moment you have employees in more than one state or fall a quarter behind. We keep the compliance side handled so growth never turns into a filing problem.
Talk to UsMulti-State Withholding
Withholding registration and filings for employees in New York, New Jersey, Connecticut, Florida, and beyond.
Worker Classification
Employee or independent contractor, determined correctly before it becomes an audit issue.
New-Hire Reporting
Guidance on New York State new-hire reporting so the legal deadline is never missed.
Catch-Up Filings
Missed quarters prepared and filed, with penalty abatement pursued where you qualify.
Trust Fund Exposure
Advice on the personal-liability risk of unpaid payroll taxes and how to resolve it before it escalates.
Remote Worker Rules
The withholding and reporting rules that apply when employees work across state lines, applied correctly.
The tax side of payroll, connected to the rest of your business
For most small and mid-size businesses, payroll taxes are the most deadline-driven obligation on the calendar. The IRS and New York State expect deposits and filings on exact schedules with little tolerance for error, and the penalties compound quietly. We take that entire responsibility off your plate and run it with the same care we bring to every client engagement at our Garden City office.
What sets a CPA firm apart from a payroll processor is judgment and integration. Your payroll tax filings feed directly into your bookkeeping and tax work, which means cleaner books, more accurate estimated taxes, and fewer surprises at year end. When a notice arrives or a rule changes, you are talking to the team that already knows your business.
Who we serve
We manage payroll tax returns and accounts for businesses throughout Garden City, Nassau County, Suffolk County, New York City, and the wider tri-state area, plus clients with employees in Florida and across the country. That includes medical and dental practices, restaurants and retail, professional service firms, construction and trades, and new employers hiring their first team members.
Already using a payroll provider? Keep it.
A national provider can cut the checks; we make sure what gets filed is right. We review the provider's reports, reconcile them to your books, and stand behind the returns. If anything is off, we catch it before the government does.
"The paycheck is the easy half of payroll. The half that hurts owners is the tax side, the deposits, the 941s, the year-end forms, because those mistakes compound quietly and arrive with penalties attached. That is the half we take off your plate completely."
James R. Hurley, CPA Founder & President, JRH & Associates Frequently Asked Questions
No. We are the tax side of payroll. You run payroll in-house or through a provider, and we manage everything the government expects around it: payroll tax account registration, the quarterly and annual returns, W-2s and 1099s, and New York State withholding and unemployment filings. That division keeps one experienced CPA team on your compliance without changing how your team gets paid.
Quarterly federal Form 941, annual Form 940 for federal unemployment, year-end W-2s for employees and 1099s for contractors, and New York State withholding and unemployment insurance filings. For clients with employees in more than one state, we handle the other states as well. Everything is filed electronically and on time.
Yes. Many clients run payroll through a national provider and still have us manage the tax side. We review the provider reports, reconcile them against your books, catch discrepancies before they become notices, and make sure the returns and year-end forms are right. Providers process; we verify and stand behind the filings.
Yes. Payroll tax problems escalate quickly because unpaid trust fund taxes can become a personal liability for business owners. We prepare and file the returns you have missed, respond to IRS and New York State notices, and pursue penalty relief where you qualify, then keep you current going forward.
You need federal and New York State payroll tax accounts, a deposit schedule, new-hire reporting, and a plan for the quarterly and year-end filings that follow. We register the accounts, explain exactly what is due and when, and manage the return side from day one. Call (516) 794-5752 and we will get you set up correctly from the start.
Hand off the tax side of payroll for good.
Your first consultation is free. Tell us how you run payroll today, in-house or through a provider, and we will show you exactly what fully compliant looks like from here.