Payroll Services
Reliable, fully managed payroll for small and mid-size businesses in Garden City, across Long Island, and throughout the tri-state area. We process the runs, make the tax deposits, and handle the filings, so paying your team is one less thing on your mind.
Payroll done right, deadlines never missed.
Reviewed by James R. Hurley, CPA · June 2026
Payroll looks simple until you are the one responsible for it. Between gross-to-net calculations, federal and New York State tax deposits, quarterly returns, year-end W-2s, and new-hire reporting, a single missed deadline can trigger penalties that dwarf the amount of tax involved. JRH & Associates has handled payroll for Long Island businesses since 1989, and we treat your payroll calendar as seriously as our own.
Because we are also your accounting and tax firm, your payroll does not sit in a disconnected silo. The numbers flow straight into your books and your tax planning, giving you one coordinated picture of your business instead of three vendors who never talk to each other. You get a real person who knows your company, not a call-center ticket.
Get a Free Payroll ConsultationPayroll Processing
Whatever your pay schedule, we calculate every paycheck accurately and on time, handle direct deposit, and keep clear records for you and your employees.
Get StartedFlexible Pay Schedules
Weekly, biweekly, semimonthly, or monthly payroll set up around how your business actually runs.
Gross-to-Net Calculation
Accurate calculation of wages, withholdings, and deductions for every employee, every run.
Direct Deposit
Electronic payment straight to your employees' accounts, with pay stubs and secure digital records.
Salary & Hourly Workers
Handling for salaried staff, hourly employees, overtime, bonuses, and commissions in one payroll.
Deductions & Benefits
Tracking of retirement contributions, health premiums, garnishments, and other recurring deductions.
Payroll Reports
Clear summaries by pay period, quarter, and year so you always know your labor costs.
Payroll Tax Deposits
Timely federal and New York State payroll tax deposits made on the correct schedule for your business.
Quarterly Form 941
Preparation and electronic filing of the federal quarterly payroll tax return every quarter.
Annual Form 940 & FUTA
Federal unemployment tax filing handled accurately at year end so nothing slips through.
W-2 & 1099 Processing
Year-end preparation and filing of W-2s for employees and 1099s for contractors, with copies for your records.
NYS Withholding Filings
New York State income tax withholding and unemployment insurance filings prepared and submitted on time.
New-Hire Reporting
Required New York State new-hire reporting completed for every employee you bring on board.
Payroll Tax Deposits & Filings
This is where most payroll trouble starts and where we earn our keep. We calculate, deposit, and file every required payroll tax obligation so your business stays in good standing with the IRS and New York State.
Get StartedCompliance & Multi-State Payroll
Payroll rules change, and they multiply the moment you have employees in more than one state. We keep your business compliant across every jurisdiction so growth never turns into a filing headache.
Talk to UsMulti-State Payroll
Withholding, registration, and filing for employees in New York, New Jersey, Connecticut, Florida, and beyond.
Remote Worker Compliance
Guidance on the withholding and reporting rules that apply when employees work across state lines.
Worker Classification
Help determining whether a worker is an employee or an independent contractor, before it becomes an audit issue.
Account Registration
Setup of federal and New York State payroll tax accounts when you hire your first employee or expand.
Payroll Notice Response
We review and respond to IRS and New York State payroll notices so a small issue does not snowball.
Year-End Reconciliation
We reconcile payroll against your filings and books so your W-2s, returns, and ledgers all agree.
Payroll that connects to the rest of your business
For most small and mid-size businesses, payroll is the single most deadline-driven obligation they have. Employees expect to be paid on the same day every period, and the IRS and New York State expect their deposits and filings on an exact schedule with little tolerance for error. We take both responsibilities off your plate and run them with the same care we bring to every client engagement at our Garden City office.
What sets a CPA firm apart from a standalone payroll processor is integration. Your payroll figures feed directly into your bookkeeping and tax work, which means cleaner books, more accurate estimated taxes, and fewer surprises at year end. When you have a question, you are talking to the same team that knows your business, not a different department each time.
Who we serve
We handle payroll for businesses throughout Garden City, Nassau County, Suffolk County, New York City, and the wider tri-state area, as well as clients with operations in Florida and across the country. That includes medical and dental practices, restaurants and retail, professional service firms, construction and trades, and growing companies hiring their first employees who need payroll done correctly from day one.
Switching to JRH is simple
If your current payroll is a source of stress or you are tired of being a ticket number, the move is easier than you think. We handle the setup, register the necessary accounts, and coordinate the transition so there is no gap in your employees' pay or your filings. Most owners tell us they wish they had switched sooner.
"Payroll is unforgiving. Employees notice the moment a paycheck is late, and the tax agencies notice the moment a deposit is. For thirty-five years our job has been to make both of those moments simply never happen, so the owner can run the business instead of watching the calendar."
James R. Hurley, CPA Founder & President, JRH & Associates Frequently Asked Questions
On whatever schedule fits your business: weekly, biweekly, semimonthly, or monthly. We set up the pay calendar with you, calculate gross-to-net for every employee, and process each run on time so your team is always paid on the expected date. If your needs change as you grow, we adjust the schedule with you.
Both. Running payroll is only half the job. We calculate and make your federal and New York State payroll tax deposits, and we prepare and file the required returns, including quarterly Form 941, annual Form 940, year-end W-2s and 1099s, and New York State withholding filings. Missing a deposit deadline is one of the costliest mistakes a small business can make, so we manage that calendar for you.
Yes. If you have employees in New York, New Jersey, Connecticut, Florida, or anywhere else, we handle the multi-state withholding, registration, and filing requirements. Multi-state payroll has real compliance traps, particularly when employees work remotely or cross state lines, and we make sure each jurisdiction is handled correctly.
We take care of new-hire reporting to New York State for every employee you add, which is a legal requirement with its own deadline. We also set up and manage direct deposit so your team is paid electronically, along with printed pay stubs or secure digital access to their pay records.
Yes. Payroll tax problems escalate quickly because unpaid trust fund taxes can become a personal liability for business owners. We can prepare and file the returns you have missed, address notices from the IRS or New York State, and get your payroll back into compliance going forward. Call us at (516) 794-5752 and we will assess where things stand.
Hand off your payroll for good.
Your first consultation is free. Tell us about your team and your pay schedule, and we will show you how simple compliant, fully managed payroll can be.